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All users affiliated with your organization in PARS have the ability to edit specific organizational contact information on the Profile tab of the dashboard. The system is designed for self-management. It is a best practice to have individual users update their own information by going to Edit My Profile or via the Profile tab on their dashboard. Please contact info@accme.org if your organization needs assistance with this process. 

A directly provided activity is one that is planned, implemented and evaluated by the accredited provider. Include co-provided activities (provided by two accredited providers) in this category if you are the accredited provider awarding the credit. In contrast, a jointly provided activity is one that is planned, implemented and evaluated by the accredited provider and a non-accredited entity.

If your organization is the accredited provider for a jointly provided activity, you are required to report the same financial data that you do for directly provided activities, even if the joint provider was the recipient of the funds. 

Related link: ACCME's Policy on Joint Providership

 

The Program Summary is a summary of financial data attributable to your entire Program for the year. It includes the following data fields that the provider is required to manually complete:

1. Total advertising and exhibit income received in support of your Program. Advertising and exhibits are promotional activities and not continuing medical education. Therefore, monies paid by commercial interests to providers for these promotional activities are not considered to be commercial support

2. Total registration fees received (includes registration, subscription or publication fees received from activity learners)

3. Total government monetary grants received (monetary grants received from federal, state, or local governmental agencies in support of your Program)

4. Total private monetary donations received (monetary donations received from the private sector, including foundations, in support of your Program)

Please note that commercial support information must be entered for individual activities, and is summarized automatically on the Program Summary page. Commercial support is defined as any monetary or in-kind contributions given by an ACCME-defined commercial interest that is used to pay all or part of the costs of a CME activity.

If your organization is the accredited provider for a jointly provided activity, you are required to report the same financial data that you do for directly provided activities, even if the joint provider was the recipient of the funds.

Deleted related FAQ: "How should income associated with jointly provided activities be reported?" 

The following fields are required to establish, or “open” an activity in PARS: 

  1. Activity type 
  2. Activity title
  3. Activity date
  4. Activity location (Courses and RSS only)
  5. Reporting year

The following fields are required to complete, or close,” an activity in PARS.

  1. Providership (Direct or Joint)
  2. Hours of instruction
  3. Designed to change (Competence, Performance or Patient Outcomes)?
  4. Changes in (Competence, Performance or Patient Outcomes) evaluated?
  5. Number of physicians (including residents) who participated in the activity
  6. Number of other learners who participated in the activity
  7. Commercial support received? (Y/N)
    • If Yes, Total Monetary Amount of Commercial Support Received and/or Nature of In-Kind Commercial Support Received
  8. Competencies addressed
  9. Name(s) of joint providers (jointly provided activities only)
  10. Name(s) of commercial supporter(s) and monetary amount/nature of in-kind support received from each supporter.
  11. AMA-PRA Category 1 Credits Designated

The activity data that is reported by providers is aggregated and published as an Annual Report. The “reporting year” indicates in which Annual Report the activity belongs. Most providers operate on a calendar year basis, and for these providers the reporting year is equivalent to the year of the activity date. For instance, if the activity date is September 1, 2020 the reporting year would also be 2020.

However, certain providers, such as some hospitals and medical schools, operate on an academic or fiscal year calendar, and may need to pay special attention to the “reporting year” field for each activity they enter. For instance, if a provider reports on an academic year from July to June, then a Regularly Scheduled Series that begins July 1, 2019 and ends June 1, 2020, the activity date would be July 1, 2019, and the reporting year would be 2020. 

If you need to delete an activity from PARS, you may do so by visiting the View Activities screen and selecting the applicable reporting year. Expand the list of either closed and/or open activities and click the Select for Deletion checkbox next to each activity that you want to delete. When you have selected the activities you want to delete, click the Delete Selected Activities button that appears above the list of activities. You will receive a warning message asking you to confirm whether you want to delete the selected activities. 

Note that you cannot delete activities that fall in a reporting year for which you have already provided an Attestation, or for which you have entered individual learner completion data. 

To complete the annual reporting process, providers are required to attest their data for the current reporting year is complete and accurate. After all activities for the reporting year are entered completely, and the income information on the Program Summary tab is verified, a provider must attest that their PARS data reporting is complete for this reporting year by clicking on the button at the bottom of the Program Summary tab that says, "I Attest."

Once this button is clicked, providers will no longer be able to add or modify activity and program summary data for that reporting year. 

Activities that are offered over the course of multiple reporting years - such as enduring materials - should be reported in PARS for each year in which they are active, regardless of whether they are active for the entire year or just a part of that year.

For each year that the activity was provided, you will report the number of learners (physicians and/or other learners) who participated during that year, as well as the income related to the activity for that year. Do not report cumulative data for an activity spanning multiple years.

For example, if a provider offers an enduring internet material activity that was launched on July 1, 2018 and remains available through December 2019, and they are reporting on a calendar year, they should:

  1. Report one activity in PARS for 2018 with a start date of July 1, 2018 and one activity for 2019 with the same start date of July 1, 2018;
  2. For each year, calculate and report the attendance during that year only. Do not count attendance for both years when reporting for 2019;
  3. For each year, calculate and report the income received during that year only. If the activity received monetary commercial support, report the amount of support received in the year in which it was received. In subsequent years, for the question, “Commercial Support Received,” answer “yes” and type zero (“0”) in the “Total Monetary Amount Received” field.  

Hours of instruction equals the total hours of educational instruction provided. For example, if a one-day course lasts eight (8) hours (not including breaks or meals), then total hours of instruction reported for that course is 8. 

See the definitions of each activity type for specific examples regarding calculating hours of instruction. 

You are required to complete the following fields regarding commercial support at the individual activity level.

  1. Commercial Support Received? Indicate whether commercial support was received for this activity by clicking “Yes” or “No”. You should check “Yes” for this question if support was received regardless of whether it was paid directly to your organization, as the Accredited Provider, or to a joint provider
  2. Support Source:  complete this field for each commercial supporter for your activity. Select a name from the drop-down box, or, if the commercial supporter for your activity does not appear in the drop-down, type the supporter’s name into the text field.
  3. Monetary Support Received: use this field to indicate the amount of monetary support received from each commercial supporter.
  4. In-kind Support Received: use this field to indicate the nature of any in-kind support received from each commercial supporter. 

The “other” activity format is used for blended, new, or unique approaches that do not fall into one of the established activity types. Providers must identify these activities as “other” in the AMA credit designation statement and include a brief description of the learning format in PARS, in the credit designation statement, and in documentation given to learners (certificates, transcripts, etc.). The inclusion of the “other” activity format allows educators to deploy new technologies such as simulation, adaptive e-learning, virtual reality, gamification, and social media into their medical education approaches.

The Provider Activity ID is a unique code or identifier that your organization creates. It is used in combination with the data in the fields reporting year, activity type, and activity date to uniquely identify your activity records. Providers should not use their assigned seven-digit provider ID number as a Provider Activity ID, since this number would be the same for all activities you provide. 

The Provider Activity ID field is optional, except in the following cases:

  1. When your organization offers multiple activities in the same format on the same date
  2. When entering activities via batch upload or web services
  3. When the activity offers MOC